Grants Frequently Asked Questions

About Grants Monitoring & Administration

Grants Monitoring & Administration (GMA) is a division within the City of San Antonio’s Neighborhood and Housing Services Department (NHSD). GMA is headed by the Grant Administrator who provides oversight of four divisions:

• Grant Management
• Quality Assurance
• Contract Management

GMA takes the lead in developing the City's

• Five-Year Consolidated Plan
• Annual Consolidated Plan/Budget
• Consolidated Plan Annual Performance Report (CAPER)

GMA has the primary responsibility for administering and monitoring the Community Development Block Grant (CDBG) and Home Investment Partnership Program (HOME) grant programs.

GMA acts as the funding administrator for other City department housing programs or external agency programs. If you are an individual needing assistance, please explore the programs in Housing Support.

Funding Questions

How can my organization receive money to repair our facility?

Through the Annual Action process, the City allocates funding to specific types of activities in targeted areas. If funds are available for these types of activities, an application or request for proposal will be released. Please contact the Neighborhood and Housing Services Department Housing Policy Division for more information.

When does your next application/funding cycle begin?

The City has an Annual Action Plan development cycle to plan out the next year’s activities and to establish an annual budget. This occurs in late winter/early spring for the following fiscal year cycle from October 1 - September 30. The City requests feedback through a public notice process on establishing priorities and welcomes public comment. Once the Action Plan and Budget is established, staff determines which activities require an application or request for proposal (RFP). This varies as funds become available. Please see Grants-Related Public Notices for announcements of funding availability.

What are the required procedures and forms, etc. after we have been awarded funds?

The federal grant requirements will be provided to the award recipient depending on the funding source and type of activity awarded. Upon award notification, the recipient will receive guidance on procedural next steps including but not limited to:

• environmental review
• underwriting
• contract development
• grant performance expectations
• other applicable federal requirements

Can we request reimbursements online?

Currently, GMA does not participate in providing reimbursements through an online system. Reimbursements for eligible activities are directed by the executed agreement. The signed invoice with appropriate backup documentation may be submitted by mail, fax, email or in person.