Shared Services

The Shared Services Program takes an enterprise approach to managing our operations by streamlining administrative resources to improve service delivery and providing a work environment that supports consistency, integrity, and accountability. This approach allows operating departments to focus on their core business delivery. The City has also taken a shared service approach to certain human resource and information technology functions.

Departmental Fiscal Administrators

Department Fiscal Administrators (DFAs) are finance employees assigned to all City departments. They are responsible for the management of fiscal operations throughout their assigned departments. DFAs

• develop department budgets.
• monitor expenditures and revenues.
• approve purchases.
• monitor the financial status of construction projects and grants.

They assist in the preparation of the monthly, quarterly and year-end financial reports to include the data needed for the Annual Comprehensive Financial Report, including the Single Audit, and budget documents.

DFAs routinely work with operating department directors and managers to assist with department financial policies and procedures. They are also the primary department contact for the external auditors.

Compliance & Resolution

Finance’s Compliance and Resolution Division provides guidance to compliance personnel in City departments. The purpose is to standardize and improve financial compliance activities for City contracts and grants for:

• planning, organizing, and investigating.
• assessing contract and grant performance.
• operational, contractual, and statutory compliance.
• compliance with federal and state grant regulations.
• monitoring of delegate agencies and performance of those agencies.

Time & Attendance

Time and Attendance functions were centralized under the Finance department in order to accomplish the following objectives:

• To gain economies and efficiencies in staffing with 37 full-time dedicated specialists whose jobs are solely time and attendance support.
• To ensure that City and federal policies and procedures regarding attendance and leave are being applied correctly and consistently across departments.

Prior to February 2012, the duties of the Time and Attendance Section were decentralized, with departments having to dedicate man hours to time recording and payroll.