Accounting Services
The Accounting Services Group is responsible for the development, maintenance, and administration of the City's accounting system, preparation of the City's Annual Comprehensive Financial Report and other periodic financial reports as well as the implementation and maintenance of accounting controls over the City's financial resources. Other Accounting Services functions include:
- time and attendance
- payroll
- accounts payable
- general ledger
- grants
- capital projects
- fixed assets
- financial reporting
- accounts receivable
- self-insurance
- fiscal administration
The group also ensures compliance with United States Generally Accepted Accounting Principles (GAAP) and applicable federal, state, and local laws/regulations.
Controller's Office
The Controller's Office is responsible for the management and oversight of the Financial Reporting and General Ledger sections.
In addition, it provides technical accounting and reporting guidance to all City departments.
Financial Reporting
The Financial Reporting section is responsible for preparing and maintaining accurate financial statements and disclosures, which are audited annually under the Annual Comprehensive Financial Report.
The section is also responsible for preparing the annual Single Audit to provide assurance to the federal and state governments that grant/award receipts are compliant with applicable rules and regulations.
In addition, it works closely with the Office of Management and Budget in preparation of monthly financial reports that highlight departments' budget-to-actual results.
General Ledger
The General Ledger section
- maintains the accuracy of the City's general ledger account balances through the processing of various entries and preparing account reconciliations.
- provides accounting services and analyses to management.
- handles the City's unclaimed property.
- monitors and addresses the City's accounts receivables.
- provides quality and timely customer service to both internal and external parties.
Disbursements
Disbursements is responsible for the management and oversight of the following sections.
Accounts Payable
The Accounts Payable section is responsible for creating and executing all vendor payments for purchases necessary to support the City's facilities, services, and programs, including:
- goods and services
- delegate agency program reimbursements
- construction projects
- debt service
- employee expense reimbursements
The section works toward timely payments to foster good working relationships with the City. The Accounts Payable section also supports all City department personnel with the vendor payment process and policy and manages the employee travel/expense reimbursement system and related Administrative Directives.
Learn more about working with City for faster vendor payments(PDF, 498KB).
Payroll
The Payroll section is responsible for processing accurate and timely payrolls by efficiently maintaining and submitting confidential information to employees, departments, financial institutions, and external agencies.
The goal of providing exceptional customer service is achieved by a conscientious team of payroll professionals, dedicated to serving the needs of the City of San Antonio employees through friendly and effective communication, with a pledge for continuous improvement. This is accomplished while following City policies as well as state and federal laws and regulations.
Time & Attendance
The Time and Attendance section is responsible for the recording of attendance and leave data for employees of the City of San Antonio.
In addition to recording time data, the Time and Attendance Section staff verifies payroll results and provides customer service to employees who have questions about their paychecks.