Financial Operations
Financial Operations has two primary areas of focus:
- providing on going support for Finance systems and operations
- undertaking enterprise and department-wide projects that result in improved financial processes and systems
Support
On-going support includes the administration and maintenance of the San Antonio electronic Procurement System (SAePS) that provides functionality for vendor registration, solicitation development and posting, vendor selection process and on-line procurement catalogues.
Financial Operations provides Level One support for the City’s end users (employees) as well as City vendors and potential suppliers in using SAePS.
For vendors, the group provides support from the vendor registration process through the solicitation phase. Financial Operations staff conducts vendor registration outreach and training presentations.
For the City’s end users, the group directly assists employees experiencing issues with SAePS as well as develops and maintains all system and process training materials. Financial Operations works closely with Information Technology Services Department staff to repair, test, and enhance SAePS.
Maintaining Data
Financial Operations maintains all master data related to grants and capital projects and other Finance-related master data, including customer, procurement and non-procurement vendor and material master records. Additionally, the group is charged with maintaining the Finance Department’s website and contingency operating plan.
Projects
Regarding projects, Financial Operations is responsible for project management for Finance-related technical and organizational projects that affect the City enterprise as well as the Finance Department.
These include the implementation of such long-term projects as the Kaba Time & Attendance System and the Customer First San Antonio Project (C1SA) that is developing an enterprise point-of-sale and reservation/registration system. Financial Operations has also been instrumental in implementing projects such as Shared Services, Employee Self-Service and other initiatives.