Step 1: Prepare Application

The online web application does not save your progress. We recommend viewing the application and preparing responses in advance before starting the online submission process. Critical things to include in your application:

• Indicate whether the project meets the requirement of being free and open to the public (applies to fundraisers and mandatory donation events)
• A detailed explanation of how the money will be used.
• Quotes from vendors for the expenses included in your application.
• Verification of tax-exempt status (if applicable).

Step 2: Submit application

The application can be found online at https://www.sanantonio.gov/Council/CCPF. The application should be submitted using the online web form. If you are unable to fill out the application online, please contact the CCPF Coordinator, Taniesa Williams. We encourage you to reach out to the CCPF Coordinator with any questions you have regarding the application.

Once your application has been submitted,
the CCPF process consists of the following phases:

PHASE 1 - Eligibility Phase

The CCPF coordinator will contact you within 7 business days of submittal regarding the status of your application. If an application is deemed eligible to receive funding from this program, the application will then be forwarded to the appropriate Council District(s) for review.

PHASE 2 - Award Phase

City Council District staff will review the application and the Councilmember will make an award decision. Please note that this fund is discretionary and that no award is guaranteed. If a decision to award funding is made, the CCPF coordinator will send a notification of award to the applicant.

PHASE 3 - Post Award Phase

Once an award decision has been made, the CCPF coordinator and the Council District CCPF liaisons will work with you to reimburse expenses. You will receive more detailed information about what to expect in this phase upon receiving a notification of award.

ELIGIBILITY

Allocations of CCPF may be made to City Council District Offices and external applicants provided that the proposed expenditure serves a municipal public purpose, fits into one of the following eligible categories, and satisfies all other criteria set out in the City ordinances:

• Education
• City Council District / community events; or
• Youth or senior activities

APPLY

Before submitting your application, test yourself with these questions. If you can answer each question “yes”, then you are prepared to submit your application. If any of your answers are “no”, you may want to revisit your application or contact the CCPF coordinator for help.

✓ If you are a nonprofit entity, do you have a copy of your agency board roster ready to attach to the application?
✓ Do you have a copy of your organization’s purpose or missions and other agency information about the services you provide prepared to attach to your application?
✓ Do you a have a copy of your organization’s Federal Tax Identification letter ready to attach to the application? (Does not apply to Neighborhood Associations)
✓ Do you have invoices or quotes from vendors for the project ready to attach to the application?
✓ Are you prepared to outline the expenses for this project and provide dollar amounts for each expense?
✓ Is your cash flow sufficient to ensure that your project can begin while you wait for your City funding to arrive? If no, please contact the CCPF Coordinator before applying.
✓ Is this the only City of San Antonio funding for which you are applying? *If you are a delegate agency with the City of San Antonio, you may not be able to receive CCPF funds.*

The online CCPF application does not save your progress. We recommend viewing the PDF version and preparing responses in advance before starting the online submission process.

CCPF operates on a reimbursement basis. Applicants must provide receipts/proof of payment for expenses before funding is disbursed.

Please be sure to review deadlines before submitting application

Ready to submit?

• Application
• Supplemental information form (if requesting more than $3,000 in funding)

As part of a new public outreach initiative, Information Sessions where applicants can ask questions and receive guidance regarding applications and the CCPF process will be held throughout the year at various publicly accessible locations.

Additional Examples of Ineligible Expenses

• Services which are primarily commercial, religious or political in nature.
• Permanent improvements to any Non – City owned structure or property so that it becomes an integral part of the real property and its removal would do harm to the building or land, including those improvements that are bolted, nailed, screwed or wired into the wall, ceiling or floor.
• Expenditures for the operation of City Department or supporting other governmental entities in carrying out functions mandated by their charter or statute, except for joint projects where City programs are also involved.
• Funding for tuition at private primary or secondary schools, except funding for scholarship awards for the benefit of students attending an institution of higher education.
• Funding for the purchase of gas, gift cards, clothing or apparel that will be owned by an individual unless part of a workforce program; rental or purchase of animals, alcohol, and amusement rides.
• General operating expenses or expenses to support on-going operation of the applicant, including, but not limited to, salaries, utilities, rent and regular administrative expenses, travel unless representing the City of San Antonio.
• Funding to support the project of an organization already receiving funding, such as a delegate agency, that is duplicative in nature or otherwise deemed ineligible by authorized staff in the Office of the City Council to receive CCPF due to previous misuse of CCPF (or funds previously designated as HDSF) or due to a violation of the policies, rules or guidelines for CCPF.
• Any expenses related to a project that is not free and open to the public.

Tips for Submitting Good Applications

1. Be detailed about the number of people your event or program will benefit in each District to which you are applying.
2. Clearly demonstrate how your application meets the standard of free and open to the public.
3. Provide detailed explanations of how the funding will be used.
4. Communicate clearly and precisely about the what, where, how, when and why of your program/project/event.
5. Don’t hesitate to get in touch with the CCPF Coordinator with specific questions about guidelines or requirements.
6. Read the List of Ineligible Expenses and read the ordinances to better understand the purpose of the City Council Project Fund and the types of projects that can be funded.