SBEDA Ordinance Forms

Included below are forms related to compliance with SBEDA Ordinance 2024-12-05-0977 (PDF).

Pre Contract Approved Forms

Joint Venture Commitment Form(PDF, 2MB)

A non-SBEDA eligible vendor forming a Joint Venture with a SBEDA eligible vendor must submit the Joint venture Commitment form to bid on a City of San Antonio solicitation. The SBEDA eligible joint venture partner(s) will count towards the SBEDA goals applied if they have the same certifications as the contracting goal(s) applied to the solicitation. The joint prime respondents must complete all sections and pages of this form, clearly designating the percentage each joint venture entity(ies) will share in ownership, profits, and losses. The Joint Venture Commitment form must be submitted at the time of bid with the required SBEDA forms that were issued with the solicitation.

Contracting Goal Waiver Request Form(PDF, 275KB)

A vendor responding to a City of San Antonio solicitation may request, for good cause, a full or partial waiver of a specified subcontracting goal by submitting this form with its solicitation response and Subcontractor/ Supplier Utilization Plan form, fully documenting subcontractor unavailability despite the Respondent's good faith efforts to comply with the subcontracting goal(s). Waiver requests submitted after the specified solicitation response deadline will not be considered.

NOTE: This form may only be submitted when a Subcontracting Program API has been applied.

To assist with documenting your efforts, please use the Good Faith Effort Documentation(XLSX, 20KB).

Exception to SBEDA Program Requirements Request Form(PDF, 268KB)

A Respondent may request, for good cause, an exception to the application of the SBEDA Program and its Affirmative Procurement Initiatives to a solicitation if the Respondent submits this form with its solicitation response. Late Exception Requests will not be considered.

Post Award SBEDA Compliance Requirements

After contract award, Prime Contractors are responsible for maintaining compliance with the SBEDA requirements assigned to their contract. This may include reporting subcontractor payments and monitoring progress toward subcontracting goals through the City Contract Management System (CCMS), ensuring certification information remains current through Supply SA and/or the Central Vendor Registry (CVR), and retaining subcontractor payment records for a minimum of five years following the project termination date.

Changes to an approved Subcontractor/Supplier Utilization Plan, including additions, removals, substitutions, or changes in value for any listed Subcontractor or Supplier, must be submitted through CCMS for review by the Economic Development Department. Prime Contractors should also maintain supporting documentation, including good faith effort documentation when applicable.

Post Contract Approved Form

Post Award Vendor Contracting Waiver Request Form(PDF, 807KB)

This form should only be used for contracts that have already been awarded by City Council. A vendor who has been awarded a contract by City Council may request a partial or full waiver of a specified subcontracting goal(s) by submitting this form.

Documentation and supporting evidence of all good faith efforts made to comply with the subcontracting goal(s) must also be submitted with this form.