Boards & Commissions Meeting Participation

Serving as advisory bodies, City boards and commissions focus on specific technical areas of City government.

Starting April 20, 2026, select boards and commissions will allow public comment by voicemail and email as part of a pilot program. Messages are shared directly with the associated board or commissions members for consideration before the meeting. Staff will report during the meeting the number of messages received.

In Person

Step 1.Plan to Speak at a Meeting

You must come to the meeting place and sign up to speak 15 minutes prior to the posted meeting time.

Step 2.Sign Up to Speak Onsite

A staff member will be available 45 minutes before the meeting to assist anyone signing up to speak.

Email

Step 1.Submit Your Message on Time

Messages must be submitted no later than 4 p.m. the business day before the scheduled meeting.

Step 2.Find the Specific Board

Step 3.Submit Your Message

Your message must include:

Full name of person submitting the email
Address or Council District
Name of Board or Commission
Meeting Date
Agenda item number, topic, case number or property address
Comment on item
- Comments are limited to 1,000 characters.

Up to two attachments in JPG, PNG or PDF may be accepted. Attachments that violate these rules may be stripped and result in quarantine of the message.

Voicemail

Step 1.Submit Your Voicemail on Time

Voicemails must be submitted no later than 4 p.m. the business day before the scheduled meeting.

Step 2.Call the Voicemail Line

Board of Adjustment: 210-206-9262
Historic & Design Review Commission (HDRC): 210-206-4372
Historic Compliance & Technical Advisory Board (CTAB): 210-206-4372
Planning Commission: 210-206-7564
Zoning Commission: 210-206-9664

Step 3.Record Your Message

Voicemails must include:
- Full name
- Address or Council District
- Name of Board or Commission
- Meeting Date
- Agenda item number, topic, case number or property address
- Comment on item
Voicemails are limited to two minutes.
Limit each voicemail to a single agenda item. If you would like to speak on multiple items, please place a separate call for each.

Frequently Asked Questions (FAQs)

What public meetings are currently accepting public comments by voicemail or email?

The following City Boards & Commissions will accept public comments by voicemail and email:

Board of Adjustment
Historic Design Review Commission (HDRC)
Historic Compliance & Technical Advisory Board (CTAB)
Planning Commission
Zoning Commission

The City could expand this service to more public meetings after the pilot phase.

How many voicemails or emails can one person leave per meeting?

One per item. If you would like to speak on multiple items, please place a separate call or email for each.

Will my recording or email be played or read out loud during the meeting?

No. Your message will be documented by City staff and provided to members of the board or commission before the meeting.

Is my phone number and email address kept private?

No. Your phone number or email address will become part of the public record if requested under the Texas Public Information Act.

Will my message be part of public record?

Yes. It is subject to the Texas Public Information Act, but not an official record of the meeting’s minutes.