Request a Death Certificate

Death certificates can be obtained from the Office of the City Clerk in person or by mail. You may also obtain them online through our partnership with VitalChek.


All original documents proving qualified applicant status must be presented when receiving services, copies or photos of required documents are not accepted. 

Proof of Identity

Each applicant must present a valid form of identification along with their application.

Accepted Forms of Identification

Qualified Applicants

Death certificates are confidential records with restricted access until 25 years after the file date.

Restricted access death records can only be issued to qualified applicants.  Proof of relationship or legal interest must be presented for requests by the following:


Parent’s name must be listed on birth certificate.


Must prove relationship to the grandchild with a certified birth certificate of the mother/father of the child.


Certified marriage license and listed on Death Certificate as Spouse.


Certified birth certificate with parent in question listed


Certified birth certificate demonstrating at least one parent in common with sibling

Legal Guardian

Certified court order showing legal custody ("conservatorship")

  • Bar Card
  • Certified copy of a court issued document explicitly demonstrating need for the record


Item Fee Details
Death Certificate: 1st copy $21 Fee for one death certificate.
Death Certificate: Additional copies $4 Fee for the purchase of each additional death certificate when more than one copy is purchased in a single transaction.
Death Certificate Search Fee $21 Fee charged to search for a death certificate that is either not found or not purchased.
Standard Certified Mail with Return Receipt $14.50 Fee for USPS mail with tracking.


In Person

Step 1.Processing Requirements

  • Applicants must provide a valid ID.
  • Payment for fees must be made payable to the City of San Antonio in the exact amount. Accepted forms of payment include:
    • Cash
    • Check
    • Credit
    • Debit
    • Money Order

NOTE: Incomplete applications and applications submitted with an incorrect payment amount will not be processed.

Step 2.Visit Our Office

Free parking is available in the front and rear of building and the facility is ADA accessible.


George Whitfield, Jr.
Municipal Archives & Records Center
719 S. Santa Rosa
San Antonio, TX 78204


Monday - Friday: 8 a.m. - 4:30 p.m.
4th Tuesday of the month: 10 a.m. - 4:30 p.m.

Closed on City holidays.

NOTE: We may close registration earlier if demand and customer wait time is beyond the capacity to provide services for the day.

By Mail

Step 1.Processing Requirements

  • The application must be notarized.
  • Applicants must provide a copy of their valid ID.
  • Payment for fees must be made payable to the City of San Antonio in the exact amount. Accepted forms of payment include:
    • Check
    • Money Order

NOTE: Incomplete applications and applications submitted with an incorrect payment amount will not be processed.

Step 2.Complete the Application

Download and complete the application. The cost for a death certificate by mail will include shipping.

Death Certificate Application(PDF, 291KB)

Step 3.Mail Your Application

Mail your notarized application, copy of your ID, and payment to:

Office of the City Clerk
Vital Records Division
719 S. Santa Rosa
San Antonio, TX 78204


Step 1.Request Online

Vital Records Division has partnered with VitalChek, an independent company, to accept online orders for birth and death records. VitalChek can be reached online or by phone at 1-800-255-2414.


In addition to certificate and shipping fees, VitalChek charges a processing fee of $10. All major credit cards are accepted.

Step 2.Verify Your Identity

After you have submitted your online request, VitalChek will send you an order confirmation at your email address.

The State of Texas requires that you provide documentation to verify your identity. You can provide the required documents by:

  • Submitting online through Manage My Order
  • Faxing your documentation to VitalChek

Once your documents have been submitted, it will take 24-48 hours for approval. You will be contacted by email when your documents have been received. This is a very important step in the online ordering process.

NOTE: You must verify your identity within seven days after receiving your VitalChek confirmation email. If you do not:

  • Your order request will automatically be canceled.
  • VitalChek's processing fee will still be charged to your credit card.