ARPA Nonprofit Social Services, Youth & Senior Services RFP

For questions regarding the ARPA Nonprofit Social Services, Youth, & Seniors Services RFP, please contact Valeri Jasso at (210) 207-0652 or by email. For additional information on how to submit a proposal to this RFP, please visit High Profile Solicitations.

NOTE: Proposals for ARPA Nonprofit Social Services, Youth & Senior Services are due April 27, 2023 at 11:00 am CST.

Technical Assistance workshops

• Workshop #1
• Workshop #2
• Workshop #3

Human Services Consolidated Funding FY24-25 RFP

For questions regarding the Human Services Consolidated Funding FY24-25 RFP, please contact Donna Hull at (210) 207-0567 or by email. For additional information on how to submit a proposal to this RFP, please visit High Profile Solicitations.

NOTE: Proposals Human Services Consolidated Funding FY24-25 are due May 31, 2023 at 11:00 am CST.

Important Dates

TA Workshop # 1 – 04/18/23
TA Workshop # 2 – 04/19/23
TA Workshop # 3 – 04/20/23

complete the City’s SAePS Vendor Registration

You must complete the City’s SAePS Vendor Registration to view the RFP. The registration process takes 2 business days.

To register go to Vendor Registration.

Watch a step-by-step video guide on How-to Register as a Vendor with the City of San Antonio.

Questions regarding registration, viewing the RFP, or how to submit a proposal may be submitted by email, or by calling the SAePS Vendor Support Hotline at 210.207.0118.

If you are already a registered vendor with the City and want to view the solicitation, go to the SAePS portal. Once you log into the SAePS portal, click on “My Bids” to view those that match your NIGP code.

NIGP code 95259 is utilized for:

• RFP 23-075, 6100016709, ARPA Nonprofit Social Services, Youth & Senior Services RFP
• RFP 23-066, 6100016759, ARPA Human Services Consolidated Funding FY24-25 RFP

Respondent Resources

• Equity Atlas
• Vendor Registration and Video
• Human Services ARPA Funding Immigration FY2022
• Homeless Strategic Plan
• Senior Services Strategic Report
• Community Recovery & Resiliency Plan Agenda Item
• 2019 Status of Poverty ^(PDF)
• 2022 Status of Poverty ^(PDF)
• Status of Women ^(PDF)
• Racial Indicator Report ^(PDF)
• SA2020 Community Data
  
  

Consolidated Funding FY2022-23 Delegate Agency Contracts: Technical Assistance Workshops

• Document Submissions PPT
  • How-To Video: Logging in & Submitting Documents through Smartsheet
• Submitting Contract Performance Monitoring Reports (CPMR)
• Submitting Invoices and Budget Adjustments
• Understanding Performance Success Plans

ARPA Contracts

Technical Assistance Workshops

• Contract Execution Process - New Agencies (2/14/2023) ^(Video)
• Contract Execution Process - Agencies with Prior DHS Contracts (2/15/2023) ^(Video)
• Performance Reporting Training ^(Video)

Fiscal Presentations

• Advance Payment Request Instructions for ARPA DAs - Immigration ^(PDF)
  • ARPA Advance Payment Request Presentation - Immigration ^(Video)
• Advance Payment Request Instructions for ARPA DAs - NON-Immigration ^(PDF)
  • Advance Payment Requests & Quarterly Review Invoices, NON-Immigration ^(Video)
• Quarterly Review Invoice Template Instructions for ARPA DAs - Immigration ^(PDF)
  • ARPA Quarterly Invoice Review Template Presentation - Immigration ^(Video)
• Quarterly Review Invoice Template Instructions for ARPA DAs - NON-Immigration ^(PDF)

Human Services 2023-24 ARPA RFP – Nonprofits, Older Adults, Youth & Mental Health

Technical assistance workshops were conducted on September 27th and 30th. Below are links to the recordings of these workshops.

Human Services ARPA Funding Immigration FY2022: RFP Technical Assistance Workshops

Workshop recordings are available if unable to attend the workshops or interested in watching the sessions again. See the three (3) session recordings available below.

Delegate Agency Contract Management Support Documents

Forms & Information

The DHS Contracts Management Division is responsible for the oversight of procurement processes, contract negotiations, execution of all contracts and agreements, and monitoring and analysis of Delegate Agency contracts and performance.

Delegate Agency contracts are an important component of the Contracts Management Division and the Division strives to assist agencies in every aspect by providing technical assistance and recommendations.

The following documents are used to assist agencies with administrating and monitoring their DHS contract. These documents are updated after contract awards are approved through the annual budget process.

• After School Challenge Program – Program Income Report FY2024 ^(XLSX) 
• After School Challenge Program – Sliding Scale Fee Chart 2022-2023 ^(PDF) 
• Agency Fundraising Schedule Form ^(DOCX) 
• Certification Regarding Debarment and Suspension (UEI) ^(PDF) 
• Contract Execution Checklist - FY2023 Consolidated Funding ^(PDF) 
• Contract Execution Checklist (ISDs) - FY2023 Consolidated Funding ^(PDF) 
• Corrective Action Plan - Fiscal Review Template ^(XLSX)  
• Delegate Agency Budget Adjustment Form - FY24 ^(XLSX) 
• Delegate Agency Budget Forms - FY24 ^(XLSX)
• Delegate Agency Whistleblower and Complaint Resolution Policy ^(PDF) 
• Demographic Report Template ^(XLSX) 
• Disallowances and Reduced Payment Policy ^(PDF) 
• Emergency Solutions Grant (ESG) Program Policies and Standards ^(PDF) 
• Ethics Code ^(PDF) 
• Federal Register 24 CFR parts 91 & 576 (Emergency Solutions Grant) ^(PDF) 
• Fiscal Review Checklist ^(XLSX) 
• Funding Guide – FY 2022-2023 ^(PDF) 
• HOPWA Oversight Guide - August 2010 ^(PDF) 
• Intent to Collect Program Income ^(XLSX) 
• Intent to Subcontract ^(XLSX) 
• Inventory List Sample ^(XLSX) 
• Invoice Template ^(XLSX) 
• Litigation Form ^(DOCX) 
• Non-COSA Match Funding Form ^(XLSX) 
• Program Performance Review ^(PDF) 
• Prohibited Religious & Political Activities Agreement ^(DOC) 

Forms for ARPA Contracts Only

• ARPA Advance Payment Request Template^(XLSX)
• ARPA & Delegate Agency Program Budget Adjustment Form^(XLSX)
• ARPA Budget Forms^(XLSX)
• ARPA Quarterly Review Invoice Template^(XLSX)

Reports & Info

Delegate agencies awarded contracts under Consolidated Funding are required to submit monthly performance reports. This data is validated by the Contracts Management Division (CMD) and made available to the public.

Consolidated Funding Performance Data

FY2023

• FY2023 Delegate Agencies

FY2022

• FY2022 Delegate Agencies

FY2021

• FY2021 Delegate Agencies

FY2019